POSITION DESCRIPTION

The Office Administration Manager will play a crucial role in ensuring the smooth operation of Ski Japan’s Hakuba office. This position involves directing office activities and operations to maintain efficiency and compliance with company policies while collaborating with Niseko office. The Office Administration Manager will support clerical and support staff and maintain comprehensive records and databases. Additionally, this role includes overseeing purchasing responsibilities and ensuring effective communication and teamwork among staff members. As a manager, the Office Administration Manager will be responsible for fostering a productive and positive work environment, addressing any issues that arise, and implementing strategies to improve office operations and staff performance.

To be successful in this role you will need to have a can-do attitude, strong leadership and management skills, ability to motivate, train and communicate whilst balancing a diverse workload, achieving targets, and managing priorities and deadlines.

KEY REPONSIBILITIES

Office Operations:

• Direct office activities and operations to maintain efficiency and compliance with Ski Japan policies. This also includes developing and implementing office policies and procedures to enhance efficiency for Hakuba operations.
• Ensure the office and staff accommodation environments are clean, safe, and well-maintained. Coordinate with maintenance services for any necessary repairs and upkeep.
• Manage and coordinate all office services, including email correspondence, mail distribution, telephone operations, company vehicles, and any other requirements essential for the company’s operations.
• Support budgeting and bookkeeping procedures.
• Schedule meetings and appointments including organizing office events and activities.
• Create and update records and databases with personnel, financial, and other data.
• Maintain records, documentation, and files, particularly more complex or sensitive files such as employee files for Hakuba.
• Assist in registering new staff for social insurance, managing address registrations, and other related duties especially during the start of winter season for seasonal staff

Administrative Support:

Purchasing Responsibilities:

• Manage the purchasing of office supplies, equipment, lift pass and hotel supplies.
• Negotiate with suppliers to secure the best prices and terms.
• Monitor inventory levels and order supplies as needed to maintain efficiency and minimize waste.
• Ensure all purchasing activities comply with company policies and procedures.

Team Coordination:

• Serve as the point of contact for internal and external communications.
• Relay important information or policy changes from upper management to staff.
• Encourage teamwork and communication among staff members, addressing issues observed should there be any.

BENEFITS

• Competitive remuneration package
• Company contribution to National Medical Insurance Scheme
• Company contribution to National Pension Plan
• Working in a Can- Do culture with a motivated team
• Staff rewards and incentives
• Subsidized staff accommodation can be arranged
• Excellent induction and training program
• Assistance with Visas and Government paperwork
• Regular staff events/ parties
• Vibrant, fun, forward thinking team of staff and management
• Working with a team of like-minded people from all over the world

LANGUAGE REQUIREMENTS

Japanese language is a must.  English is essential.

REMUNERATION PACKAGE

• 300,000 - 350,000 YEN
• Open for negotiation, depending on experience.
• Subsidized staff accommodation available
• Lift Pass Program available or winter allowance

EMPLOYMENT LOCATION

Hakuba, Nagano

EMPLOYMENT DATES

Start ASAP. Permanent full time position. (3 month probationary period)

VISA REQUIRMENTS

If you meet the eligibility requirements, SkiJapan.com will arrange for your sponsored working visa.

WORKING HOURS

Standard working hours will be 5 x days per week with an average of 40 – 45 hours per week. Hours can be flexible depending on time of season and operational needs however general in working hours are from 8:30am-5:30pm.